In GFEBS, who performs the final review of the Purchase Requisition before approval?

In GFEBS, the final review of the Purchase Requisition is performed by the Procurement Office personnel. This step is crucial because the Procurement Office is responsible for ensuring that all requisitions comply with organizational policies and procurement regulations. They verify that the necessary approvals have been obtained, check for accuracy in terms of item descriptions and quantities, and assess whether the purchase aligns with budgetary constraints and funding availability.

This review process is meant to ensure that purchases are made efficiently and effectively, minimizing the risk of errors or misallocations of funds. By having dedicated Procurement Office personnel handle this final review, GFEBS ensures that there is a specialized team overseeing procurement activities, which fosters accountability and adherence to best practices in purchasing.

In contrast, while the requesting user, finance team, and department supervisor might have roles in initiating, funding, or requesting actions related to the Purchase Requisition, the ultimate responsibility for the final review rests with the Procurement Office. This delineation of duties helps maintain clear lines of authority and responsibility within the procurement process.