What adjustments can be made during RFQ processes in GFEBS?

During the Request for Quotation (RFQ) processes in GFEBS, modifications can be made to quantities, specifications, or delivery terms. This option is crucial because RFQs are designed to gather quotes from vendors based on specific requirements. If there are changes in the needs of the requesting department—such as requiring a different quantity of items, altering the specifications of the products or services needed, or adjusting delivery terms—these changes can be reflected in the RFQ.

It is important for the RFQ to accurately represent the current needs of the organization, ensuring that vendors respond with quotes that meet those updated requirements. This flexibility in the RFQ process allows for better alignment between what the purchasing unit requires and what the vendors can provide. Thus, modifying these elements ensures that the procurement process is responsive and can adapt to the changing needs of the organization, leading to more effective spending decisions.