What can a Purchase Requisition Processor do when no funding is available?

A Purchase Requisition Processor has the ability to create an unfunded Purchase Requisition (PR) that may become partially funded later. This option is essential because it allows the organization to maintain a record of procurement needs even when immediate funds are not available. By submitting an unfunded PR, the organization can later pursue funding options or budget revisions to facilitate the purchase, reflecting a proactive approach to procurement management.

This process is particularly important in environments where timing and synchronization with budget approvals can vary, as it enables requisition processing to proceed without unnecessary delays, ensuring that all procurement needs are documented and can be addressed as funding becomes available. Additionally, creating an unfunded PR does not bind the organization to immediate financial commitments, thus maintaining flexibility in financial planning.

In contrast, the other options limit the ability to effectively manage procurement needs in situations where funding is not immediately available. For example, automatically discarding the PR would mean losing an opportunity to fulfill that need when funds can be secured later. Only approving the PR if funding is confirmed could severely restrict the procurement process, leading to potential operational delays. Submitting the PR for funding review only, while it may seem prudent, does not adequately capture the need for documenting procurement requests when funds are uncertain. Thus, creating