What document must be created before a Purchase Order in GFEBS?

The creation of a Purchase Requisition is a critical step in the GFEBS (General Fund Enterprise Business System) spending chain process. Before generating a Purchase Order, a Purchase Requisition must be submitted and approved. This document serves as a formal request to procure goods or services, detailing the requirements and associated funding.

The Purchase Requisition is important because it ensures that the necessary approvals are in place before any financial commitments are made. It provides a mechanism to inventory needs, allocate appropriate funds, and validate the request against available budgets. This process helps maintain financial control and adheres to procurement policies.

Submitting a Purchase Requisition initiates the procurement process, ensuring everything is tracked and recorded. It is also vital for compliance, as it aligns the purchase with established regulations and standards. In sum, the Purchase Requisition sets the foundation for subsequent steps, such as creating the Purchase Order, thereby reinforcing its essential role in the overall procurement workflow within GFEBS.