What happens to a Purchase Requisition once it is certified?

Once a Purchase Requisition is certified, it undergoes a critical change in status that emphasizes its importance in the procurement process. Certification indicates that the necessary funds have been verified and confirmed for the purchase being requested. This process is essential for ensuring that the organization adheres to budget constraints and financial regulations.

When a Purchase Requisition is certified, it essentially becomes a finalized document that cannot be altered by anyone involved in the process, reinforcing the integrity of the financial commitment being made. This restriction helps maintain accurate financial records and prevents unauthorized changes that could potentially disrupt budget management. The certification acts as a safeguard to ensure that once funds are allocated, they remain consistent with the approved request, thereby promoting fiscal responsibility.

Therefore, the assertion that a certified Purchase Requisition cannot be modified by anyone is accurate, underscoring the importance of this step in the Purchase Requisition process. The other roles in the process such as PR Processor, Funds Certifier, and Purchase Requisition Approver do not possess the authority to make changes to a certified requisition, maintaining its status as a locked document in the procurement workflow.