What is the main difference between a Direct Purchase and a Purchase Requisition in GFEBS?

The main difference between a Direct Purchase and a Purchase Requisition in GFEBS is that a Direct Purchase is immediate while a Purchase Requisition (PR) is documented.

In a Direct Purchase, the transaction is completed instantly, allowing for quick acquisition of goods or services with minimal administrative oversight. This can be particularly useful for urgent needs or small purchases where time is of the essence. In contrast, a Purchase Requisition is a formal request that requires detailed documentation and approvals before the purchase can be made. This procedure ensures that there is a clear record of the request, budget verification, and compliance with procurement policies.

This distinction highlights the operational efficiency and flexibility of Direct Purchases for low-risk transactions, as opposed to the structured and process-oriented nature of Purchase Requisitions designed for larger, more strategic purchases that require oversight and control.