What is the purpose of documenting justifications in Purchase Requisitions?

Documenting justifications in Purchase Requisitions serves a critical purpose by ensuring that there are clear and rational reasons outlined for the procurement items requested. This documentation is essential during audits and approval processes as it provides transparent evidence of the need for the purchase, aligning it with organizational goals and budgetary constraints. The justification helps demonstrate compliance with policies and regulations, thereby facilitating easier approval from relevant authorities.

In the context of audits, these justifications allow auditors to verify that expenditures are necessary and aligned with the organization's priorities. The integrity of the procurement process is upheld through this documentation, which ultimately ensures accountability and proper resource management within the organization.