What must the Purchase Requisition Approver verify before granting approval?

The Purchase Requisition Approver's primary responsibility is to ensure that the Purchase Requisition (PR) is complete and ready for processing. Verifying that the PR has all required information and supporting documentation is essential because it ensures that all necessary data is included, which facilitates a smooth purchasing process. This includes checking for details such as the date, item descriptions, quantity, estimated costs, and any necessary attachments that justify the purchase request.

Ensuring that the PR is fully documented prevents delays and potential issues later in the procurement process. If a PR lacks significant information or supporting documentation, it may lead to misunderstandings, errors in order fulfillment, or compliance issues. Thus, thorough verification of the completeness of the PR is a critical step for the Approver before granting approval, confirming that everything needed for a sound decision is present.

It’s also essential for the Approver to consider other factors like budget limits, signatures from other approvers, and alignment with purchase orders, but these aspects rely on the foundational verification of required information and documentation being complete. Without that completeness, assessing those other criteria becomes nearly impossible.