Why are change requests necessary when adjusting Purchase Requisitions?

Change requests are essential when adjusting Purchase Requisitions primarily to ensure that all adjustments are appropriately tracked and approved. This process is vital for maintaining transparency and accountability in the purchasing system. By requiring formal change requests, organizations can document why changes were made, who approved them, and when they were implemented. This helps prevent unauthorized changes and ensures that all modifications align with institutional policies and procedures.

Tracking adjustments through change requests also plays a critical role in audit trails, enabling organizations to review and monitor changes over time. This level of oversight helps to mitigate risks, particularly in environments where financial integrity and accuracy are paramount. By having a structured process to approve adjustments, organizations can maintain a clearer, more reliable record of their purchasing activities.

In contrast, while avoiding financial discrepancies (the second option) is important, the change request process itself provides the mechanism to accomplish this by ensuring that all financial adjustments are duly recorded and verified. Similarly, expediting the purchasing process and validating past requisition history, although valuable, do not encapsulate the primary purpose of why change requests are specifically necessary in the context of adjusting Purchase Requisitions.